ESSENTIAL RESPONSIBILITIES AND DUTIES

Summary/Objective:

The Accounts Payable Specialist processes all invoices and disbursements through the accounts payable system.

Essential Functions:

• Process invoices immediately through the computerized accounts payable system.
  • Review and verify invoice quantities, materials, and pricing to purchase order.
  • Verify proper expense coding.
  • Obtain proper approval for invoice payment.
  • Verify accuracy of all imputed data.
  • Review and verify monthly statements.
• Prepare and process all computerized and manual disbursements, in addition to applying discounts for invoices by making those disbursements top priority.
• Address customer inquiries regarding payments for vendors and resolve any discrepancies.
• Maintain and reconcile general ledger accounts for vendors.
• Assist the department in month-end and year-end closing.
• Prepare information returns (1099s) at the end of every year for independent contractors.
• Maintain vendor files by scanning and attaching invoices and other required documentation to appropriate vendor.
• Other duties as assigned.

JOB SPECIFICATIONS

Work Environment:

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands:

• Lift a maximum weight of 10 lbs.
• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.

ADDITIONAL QUALIFICATIONS

Experience:

• Accounts Payable or general Accounting background or experience (2 years minimum).

Special Skills:

• Written communication, verbal communication and basic mathematical skills.
• Ability to use a computer including Microsoft Office with a focus on Excel.
• Ability to use accounting software.

Certifications:

• N/A

Industry Related Experience or Skills:

• N/A

Education Required: High School

Preferred Education: N/A

Bilingual in Spanish Preferred: No